Take the Back Office Off Your Plate
Running a staffing firm comes with a constant stream of payroll, invoicing, tax, compliance, and administrative work. Encore brings those functions together under one experienced team, giving you the operational support to run more efficiently, reduce risk, and scale without adding internal headcount.
Funding is only one part of the equation. What clients really need is confidence that their partner will be there when challenges arise, opportunities appear, and difficult decisions need to be made. That’s the trust we’ve worked to earn every day.
How It Works
Recruit, place, and manage talent while building client relationships. Leave the back-end operations entirely to Encore.
Upload approved timesheets and client invoices securely through our online system. Our team reviews for accuracy and flags discrepancies before they create downstream issues.
Encore handles all payroll calculations, deductions, tax filings, and funding advances accurately and on time, every week.
We generate client-ready invoices, manage cash application, and follow up on outstanding receivables, so you’re not chasing payments.
Once your client pays, Encore reconciles funds, releases your remaining balance, and delivers full reporting, so you always know exactly where you stand.
Back-Office Services
Gain an entire team of payroll, tax, and invoicing experts without adding headcount.
Invoicing
Encore creates and delivers accurate, client-ready invoices customized to each client’s billing format. We manage cash application, dispute resolution, and A/R collections, keeping your receivables clean and your payments moving.
Payroll Tax Support
Stay ahead of federal, state, and local payroll tax obligations. Encore handles withholdings, quarterly filings, year-end tax statements, and wage law compliance, reducing your liability and keeping your agency on the right side of every deadline.
Software Solutions
Encore integrates with leading staffing software platforms to connect your front-office and back-office operations, from job order creation and candidate onboarding to timesheet capture and reporting.
Administrative Workflows
From worker onboarding documentation to client contract management and compliance tracking, Encore handles recurring administrative workflows so your internal resources stay focused on revenue-generating activity.
Payroll Processing & Timekeeping
Accurate, on-time payroll for your entire temporary workforce: W-2 employees, 1099 contractors, and independent talent. Encore manages time capture, approvals, deductions, and disbursements.
1099 Payroll Services
Encore provides compliant 1099 payroll administration—classification support, payment processing, and year-end 1099 filing—so you can engage contractor talent without the compliance risk.
Improve Efficiency Across Your Organization
Reduce Manual Work
Consolidate payroll, billing, collections, and reporting under one partner. Fewer handoffs, fewer errors, less time spent on tasks that don’t move the business forward.
Improve Accuracy
Built-in checks and expert oversight reduce the risk of payroll mistakes, tax misfilings, and invoice disputes, protecting your margins and client relationships.
Support Scalability
From startups to multi-million dollar operations, Encore’s back-office platform scales with your business, handling new markets, additional clients, and growing worker populations without adding headcount.
Strengthen Client & Candidate Experiences
Accurate invoices, on-time payroll, and clean collections reflect well on your agency. When the operational details are handled right, your clients and candidates notice—and stay.
Why Staffing Firms Outsource to Encore
Cost Control
Eliminate the overhead of in-house payroll staff, office space, and compliance infrastructure and reallocate those resources toward growth.
Minimized Risk & Liability
Reduce exposure from co-employment risk, payroll errors, tax misfilings, and wage law violations with expert oversight and built-in compliance checks.
Enhanced Cash Flow
Integrated with Encore’s payroll funding, back-office services give you faster access to capital, so you never have to choose between covering payroll and pursuing a new opportunity.
Real-Time Reporting & Insights
Custom dashboards and reports give you visibility into receivables, payroll activity, collections status, and financial performance, available 24/7 and built for staffing.
Compliance & Accuracy
Encore’s team monitors wage law changes and tax requirements so your agency stays compliant without the overhead of tracking it yourself.
Technology & Workflow Support
Encore connects with leading staffing platforms and ATS systems to eliminate duplicate data entry and keep your front-office and back-office operations in sync.
From timesheet approval workflows to invoice generation and payment reminders, Encore automates high-volume, repetitive back-office tasks, freeing your team from manual work.
Real-time dashboards and custom reports give you visibility into every corner of your back office: aging A/R, payroll summaries, collections activity, DSO trends, and more. Available 24/7.
Encore’s systems track regulatory changes, enforce wage and hour rules, manage worker classification requirements, and maintain audit-ready records across your entire operation.
Back-Office FAQ
Schedule a Consultation
Encore offers a full suite of back-office services for staffing agencies including invoicing, payroll processing, payroll tax administration, timekeeping, 1099 payroll services, A/R collections, software integrations, and custom reporting. Services can be combined as a full-service package or selected individually based on your needs.
Yes. Encore creates customized client invoices, manages cash application, handles dispute resolution, and follows up on outstanding payments on your behalf. Our A/R team works in your name so your clients always receive professional, consistent communication.
Yes. Encore handles all federal, state, and local payroll tax obligations including withholdings, quarterly filings, year-end W-2 and 1099 processing, and ongoing compliance monitoring. We keep your agency compliant and current as regulations change.
Encore’s back-office services are valuable at every stage, from startups that need to operate lean from day one, to mid-size firms hitting administrative bottlenecks, to enterprise agencies managing complex multi-client and multi-state operations. If administrative work is taking time away from recruiting and client development, back-office support can help.
Yes. Encore’s platform is designed to integrate with leading staffing software and ATS systems. Our team works with you during onboarding to map your existing workflows and connect Encore’s systems to the tools you already use, minimizing disruption and eliminating duplicate data entry.
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